Tag: Accreditation
All questions with this tag
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Press accreditation is given for the duration of the event covered by the correspondent for a maximum of three months.
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Before accreditation is renewed, the Information Service requires work samples that demonstrate active engagement in covering the activities of the United Nations. Samples must be unaltered press clippings or media products of the accredited organization with bylines of the individual requesting renewal.
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A press card is a document issued by a government authority or a media organization stating that the owner is a journalist.
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No accreditation will be granted without the letter from the media organization, the press card and passport (or national ID for Swiss citizen) of the applicant.
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If your media ground pass is lost or stolen, you must immediately report it to the Security Identification Unit at the Pregny Gate, Building F, 8 - 14 Avenue de la Paix, 1211 Geneva 10, tel. +41 (0)22 917 50 02. You will be required to complete a form in order to obtain a new badge.
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Indico.UN is the global standard for event management in the UN system. It is a fully hosted software as a service built on CERN’s open-source technology (INDICO), supporting on-site, virtual, and hybrid meetings. It provides a comprehensive solution, from participant outreach and registration, event scheduling and promotion, to access control and participant engagement.
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Once your online designation in the iCSO database has been approved under “Geneva”, it is considered that you are duly accredited to the United Nations Office at Geneva (UNOG).
UNOG supports the UN global efforts to promote, expand and strengthen the role of NGOs, particularly those in consultative status with the Economic and Social Council (ECOSOC), a status that enables NGOs to engage in multiple ways with the UN, including by:
- designating official NGO representatives to be accredited at UNOG and thereby receive a UNOG annual or temporary grounds pass
- taking part in meetings/events, international conferences, and other activities of the UN, while having the possibility to make written and/or oral statements at such events
- organizing stand-alone meetings or side events and having opportunities to network and explore possible partnerships and joint ventures with various stakeholders
- having access to the Center for NGOs, the Library, and UNOG press documentation
- receiving monthly newsletters with useful information on how to engage with UN Geneva
Learn more about civil society at United Nations Office at Geneva
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New organizations or entities using Indico.UN benefit from an onboarding by the business analysis team and training by the Indico.UN support team. During those initial meetings, rights are granted to the users who set up and manage events. These category managers can grant the same role or any subsidiary role to their colleagues. Category managers can grant the roles of category manager, conference manager, focal point or, under some conditions, security officer to other colleagues.
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Only representatives of NGOs in consultative status with ECOSOC can be accredited with the United Nations Office at Geneva (UNOG). Accreditation needs to be renewed every year. To learn more about consultative status with ECOSOC, please consult the following website. To learn more about NGO accreditation at UNOG, please visit our web page at this link.
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Once an NGO is granted consultative status with ECOSOC, its representatives can be accredited with UNOG and receive annual or temporary grounds passes to enter the Palais des Nations. You will need to follow the three steps described below to receive UNOG annual or temporary grounds passes for the ongoing year:
- The President/Chief Executive Officer (CEO) or Chief Administrative Officer (CAO) of your NGO should be registered in the iCSO database at United Nations Civil Society Participation (iCSO);
- Other possible annual representatives of your NGO should be registered in the iCSO database;
- A designation letter should be sent to the NGO Liaison Unit at UNOG by email at unog.ngo@un.org. Please consult the user guide and template designation letter. Once the above steps have been completed and the required documents have been sent to the NGO Liaison Unit via email (unog.no@un.org), the requests will be processed within 3 business days or more during peak periods.
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Indico.UN is integrated with other UN Secretariat conference management systems that handle room bookings, transcripts, or security services. The corresponding features are available only for specific UN conference venues. It is also integrated with Zoom providing a robust solution for hybrid and virtual events. It also comes with integrated dashboards that empower organizations with valuable insights about event participation.
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Indico.UN is currently used by organizations that belong to the UN system and international organizations. Any organization outside the UN Secretariat needs to enter into a Service Level Agreement.
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Please refer to the annual accreditation procedure available here.
Every year, an NGO can designate up to seven representatives to obtain UNOG annual grounds passes (valid until 31 December).
An NGO can have:
- One (1) designation as “President/ Chief Executive Officer” (Head of the NGO);
- One (1) designation as “Chief Administrative Officer” (Second Head of the NGO who can act on behalf of the President/CEO);
- One (1) designation as “Main representative” (who can act on behalf of the President/CEO and CAO, with limited or without accrediting rights);
- Maximum four (4) designations with the representative type as “Additional representative”. NGOs need to attribute these designations to their representatives who might have different functional titles within the NGO (e.g. an NGO’s Executive Director could be designated as “Chief Administrative Officer”, or an NGO’s Project Officer could be designated as “Additional representative”).
When communicating with the NGO Liaison Unit, NGO representatives are invited to refer themselves to the four representative types recognized by the UN mentioned above and as designated in the iCSO database.
It is compulsory to designate the President/CEO or the Chief Administrative Officer at the beginning of each year. There can only be one President and one Chief Administrative Officer for all three duty stations (New York, Geneva and Vienna). Main and additional representatives may vary from one duty station to another.
In line with the procedure at the UN Headquarters in New York, at UNOG, NGOs may also request up to a total of 9 temporary Grounds passes at UNOG in any given year. The temporary Grounds passes are for a maximum of 3 months at a time.
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If you are interested in learning more about Indico.UN, we invite you to contact us. We will share a presentation explaining how the system works and what functionalities it has. We can also give interested entities a demonstration of the system. Please get in touch with us.
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Certainly, please let us know by email how many events and overall participants you expect every year, and we will get back to you with an estimate.
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- The President/ Chief Executive Officer can request the issuance and cancellation of annual and temporary grounds passes, reserve meeting rooms as well as participate in meetings.
- The Chief Administrative Officer (who can act on behalf of the President/CEO) can request the issuance and cancellation of annual and temporary grounds passes (except for the cancellation of the President/CEO’s grounds pass), reserve meeting rooms, as well as participate in meetings.
- The main representative (who can act on behalf of the President/CEO and CAO, with limited or without accrediting rights) can request the issuance and cancellation of temporary grounds passes, reserve meeting rooms (provided he/she has been granted accrediting rights by the NGO through the iCSO database), as well as participate in meetings.
- The additional representative can participate in meetings.
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Yes, Indico.UN works with UN Secretariat organizations, UN funds, programmes and specialized agencies, non-UN organizations and private entities worldwide.
Meeting organizers must arrange the venue, consult the security in charge and arrange any other related service outside of Indico.UN. At the same time, they can leverage on the conference and participants management features of Indico.UN to create the event page, set up and customize the registration and the timetable, set up email notifications to participants, set up security roles, manage the registrations and send email notifications, perform security management activities, badge printing and check-in activities.
Indico.UN is integrated with other UN Secretariat conference management systems that handle room bookings, transcripts, or security services. The corresponding features are available only for specific UN conference venues. Please consult the Indico.UN support team for more details.
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If you leave the NGO, ask your President/CEO or CAO to inform us via a signed letter and please return your grounds pass to the UNOG Identification Pregny Pavilion (Palais des Nations, 14 Avenue de la Paix, 1211 Geneva, Switzerland) either in person or by mail.
The NGO can accredit your successor as follows:
- Register him/her in the iCSO database at United Nations Civil Society Participation (iCSO);
- Send a designation letter to the NGO Liaison Unit at UNOG as per usual procedure. For additional information please consult the template designation letter and the user guide.
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- The President/CEO or Chief Administrative Officer of an NGO should send a signed letter to the NGO Liaison Unit with the request for cancelation.
- If the grounds pass has already been withdrawn from the UNOG Security Identification Desk, it needs to be returned either in person at Pregny Pavilion (Palais des Nations, 14 Avenue de la Paix) or by mail (NGO Liaison Unit, H Building. 4th floor, Palais des Nations, 14 Avenue de la Paix 1211, Geneva, Switzerland).