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Before accreditation is renewed, the Information Service requires work samples that demonstrate active engagement in covering the activities of the United Nations. Samples must be unaltered press clippings or media products of the accredited organization with bylines of the individual requesting renewal.
If your media ground pass is lost or stolen, you must immediately report it to the Security Identification Unit at the Pregny Gate entrance, Palais des Nations (8-14 Avenue de la Paix, tel. +41 (0)22 917 50 02). You will be required to complete a form in order to obtain a new badge.
Only representatives of NGOs in consultative status with ECOSOC can be accredited with the United Nations Office at Geneva. Accreditation needs to be renewed evey year. To learn more about consultative status, please consult the brochure at this link. To learn more about accreditation with UNOG, please visit our web page at this link.
Congratulations! Once an NGO is granted consultative status with ECOSOC, its representatives can be accredited with UNOG and receive grounds passes to enter the Palais des Nations. You will need to follow these three steps in order to receive UNOG annual grounds passes (valid until 31 December of the ongoing year):
- The President/Chief Executive Officer (CEO) or Chief Administrative Officer (CAO) of your NGO should be registered in the iCSO database at www.csonet.org;
- Other annual representatives of your NGO should be registered in the iCSO database;
- A designation letter should be sent to the NGO Liaison Unit at UNOG. Consult template designation letter and user guide. Once the above steps have been completed and the request has been sent to the NGO Liaison Unit, we need three working days to process and approve it.
Every year, an NGO can designate up to seven representatives to obtain UNOG annual grounds passes (valid until 31 December).
An NGO can have:
1. One (1) designation as “President/ Chief Executive Officer” (Head of the NGO);
2. One (1) designation as “Chief Administrative Officer” (Second Head of the NGO who can act on behalf of the President/CEO);
3. One (1) designation as “Main representative” (who can act on behalf of the President/CEO and CAO, with limited or without accrediting rights);
4. Maximum four designations with the representative type as “Additional representative”. NGOs need to attribute these designations to their representatives who might have different functional titles within the NGO (e.g. an NGO’s Executive Director could be designated as “Chief Administrative Officer” or an NGO’s Project Officer could be designated as “Additional representatives”).
When communicating with the NGO Liaison Unit, NGO representatives are invited to refer themselves to the four representative types recognized by the UN mentioned above and as designated in the iCSO database.
It is compulsory to designate the President/CEO or the Chief Administrative Officer at the beginning of each year. There can only be one President and one Chief Administrative Officer for all three duty stations (New York, Geneva and Vienna). Main and additional representatives may vary from one duty station to another.
An NGO can also request temporary grounds passes for a maximum duration of three months, renewable once. The NGO Liaison Unit reserves the right to apply limitations to the number of temporary grounds passes requested based on capacity or security constraints, and NGOs may be requested to provide relevant justifications.
- The President/ Chief Executive Officer can request the issuance and cancellation of annual and temporary grounds passes, reserve meeting rooms as well as participate in meetings.
- The Chief Administrative Officer (who can act on behalf of the President/CEO) can request the issuance and cancellation of annual and temporary grounds passes (with the exception of the cancellation of the President/CEO’s grounds pass), reserve meeting rooms as well as participate in meetings.
- The main representative (who can act on behalf of the President/CEO and CAO, with limited or without accrediting rights) can request the issuance and cancellation of temporary grounds passes, reserve meeting rooms (provided he/she has been granted accrediting rights by the NGO through the iCSO database), as well as participate in meetings.
- The additional representative can participate in meetings.
If you leave the NGO, ask your President/CEO or CAO to inform us via a signed letter and return your grounds pass to the Security at the Pregny gate or to the NGO Liaison Unit, in person or by mail (NGO Liaison Unit, Office of the Director-General, Rooms 143/145, Palais des Nations, 1211 Geneva 10). If you do not return your grounds pass, we cannot guarantee that your successor will receive his/her grounds pass. Once the grounds pass has been returned, you NGO can accredit your successor as follows:
- The President/CEO or Chief Administrative Officer of an NGO should send a signed letter to the NGO Liaison Unit with the request for cancellation;
- If the grounds pass has already been withdrawn from the Pregny gate, it needs to be returned to us - either to the Security officers at the Pregny gate or to the NGO Liaison Unit, in person or by mail to:
NGO Liaison Unit
Office of the Director-General, Rooms 143/145
Palais des Nations
CH-1211 Geneva 10