Tag: Event
All questions with this tag
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When accredited with UNOG, NGO representatives will own grounds passes to enter the Palais des Nations, to attend and organize events, to network, to participate in activities, etc.
Learn more about civil society at United Nations Office at Geneva
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Only representatives of NGOs in consultative status with ECOSOC can be accredited with the United Nations Office at Geneva. Accreditation needs to be renewed evey year. To learn more about consultative status, please consult the brochure at this link. To learn more about accreditation with UNOG, please visit our web page at this link.
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Congratulations! Once an NGO is granted consultative status with ECOSOC, its representatives can be accredited with UNOG and receive grounds passes to enter the Palais des Nations. You will need to follow these three steps in order to receive UNOG annual grounds passes (valid until 31 December of the ongoing year):
- The President/Chief Executive Officer (CEO) or Chief Administrative Officer (CAO) of your NGO should be registered in the iCSO database at www.csonet.org;
- Other annual representatives of your NGO should be registered in the iCSO database;
- A designation letter should be sent to the NGO Liaison Unit at UNOG. Consult template designation letter and user guide. Once the above steps have been completed and the request has been sent to the NGO Liaison Unit, we need three working days to process and approve it.
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Every year, an NGO can designate up to seven representatives to obtain UNOG annual grounds passes (valid until 31 December).
An NGO can have:
1. One (1) designation as “President/ Chief Executive Officer” (Head of the NGO);
2. One (1) designation as “Chief Administrative Officer” (Second Head of the NGO who can act on behalf of the President/CEO);
3. One (1) designation as “Main representative” (who can act on behalf of the President/CEO and CAO, with limited or without accrediting rights);
4. Maximum four designations with the representative type as “Additional representative”. NGOs need to attribute these designations to their representatives who might have different functional titles within the NGO (e.g. an NGO’s Executive Director could be designated as “Chief Administrative Officer” or an NGO’s Project Officer could be designated as “Additional representatives”).
When communicating with the NGO Liaison Unit, NGO representatives are invited to refer themselves to the four representative types recognized by the UN mentioned above and as designated in the iCSO database.
It is compulsory to designate the President/CEO or the Chief Administrative Officer at the beginning of each year. There can only be one President and one Chief Administrative Officer for all three duty stations (New York, Geneva and Vienna). Main and additional representatives may vary from one duty station to another.
An NGO can also request temporary grounds passes for a maximum duration of three months, renewable once. The NGO Liaison Unit reserves the right to apply limitations to the number of temporary grounds passes requested based on capacity or security constraints, and NGOs may be requested to provide relevant justifications.
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- Visit the UN Geneva meetings and events page on the website
- Consult the calendar. It is searchable by day, week or month. Click on the title of the event to see if it is public or private. Public events can be attended by NGOs.
- Sign up to mailing lists from the Office for the High Commissioner for Human Rights, UNCTAD, etc.
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With a valid UNOG grounds pass, you are entitled to participate in any public UN Conference at Palais des Nations. However, we always recommend that you check for any additional registration requirements with the secretariat organizing a meeting you are interested in.
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Please check with the meeting organizer. You may also consult indico.un.org, the registration platform for UN meetings in Geneva.
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- Consult OHCHR’s Handbook for Civil Society- a guide on how the various UN human rights mechanisms work and how to engage with them.
- Visit the webpage of OHCHR Civil Society Section
- Register in Indico for an OHCHR event.
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1. Consult OHCHR’s Handbook for Civil Society- a guide on how the various UN human rights mechanisms work and how to engage with them.
2. Visit the webpage of OHCHR Civil Society Section
3. Register in Indico: https://reg.unog.ch/category/800/?flatlist.
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To organize an event with Cultural Activities Programme: All proposals need to come from either a Permanent Mission or an International Organization. The Cultural Activities Committee (CAC) reviews and approves all new proposals at least three months prior to the actual event to allow enough time for the organization. Events in the frameworks of Cultural Activities have to be artistic in nature (e.g. paintings, concerts, artistic photography, etc.)
All proposals have to be in line with UN values, shall not single out any Member States and shall not be too graphic. Venues can be pre-reserved on a first-come, first-served basis and will be confirmed once the CAC has approved the project. In case a project does not fit into the frameworks of Cultural Activities, it could be organized as a Side Event to a meeting or conference at the United Nations Office at Geneva (UNOG).
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The Library is located inside the United Nations compound in Geneva, in Building B of the Palais des Nations.
Getting to the Palais des Nations:
Entry for visitors is possible at Peace Gate and the Pregny Pavilion bis from 8 a.m. to 4:45 p.m. after passing through security screening.
Public transport: Transports Publics Genevois
Palais des Nations transit stops are Appia and Nations.
Access from Cornavin railway station:- Bus lines : 8, F, V, Z (“Appia” stop), then a 5 minutes' walk to the Pregny Gate (Pass & ID accreditation services), or directly to the Peace Gate
- Tramway 15 (“Nations” stop)
Access from Cointrin airport:
- Bus lines: 28 (“Appia” stop) or 5 (“Nations” stop)
Other bus lines with stop at “Nations”:
- Bus lines 11 and 22.
Reminder for all external attendees: If you are not in possession of a UN badge, you should register to the event of your choice on indico.un.org, and bring a valid ID on the day of the event to the UN visitors entrance, the Peace Gate.
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To visit an ongoing exhibition, please follow the normal procedures either registering through the e-mail address or the link provided on the flyer for the event. You can also visit our website for an overview of upcoming events and register directly there.
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Please see the following information on event venues inside the Palais: https://ask.unog.ch/events/faq/178198
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To obtain information about the meetings which will be held at the Palais des Nations, have a look at our meetings and events calendar.
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Yes. All requests are subject to the official agreement of the administration and the security services. The catering services must be provided by the official UN Geneva caterer.
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In general, the printing, design and layout, web and multimedia services are provided to international organizations based in Geneva; international organizations based in other duty stations may also request such services from UN Geneva.
Conference organizers and diplomatic missions based in Geneva can also request such service as part of the whole package of conference services. They can contact the Design and Printing Section of UN Geneva at genevapublishing@un.org.
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Press conferences organized in the press room by UN entities are filmed by UNTV, and the footage is made available on www.unognewsroom.org.
For any other specific needs, the Design and Printing Section provides photo and filming services to its clients. This includes photo and video shooting, photo and video editing, as well as captioning and animations. However, the Section does not provide filming or streaming of entire conferences.
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The steps to open an account are explained on the dedicated Indico.UN help page. Once you have created your account, please contact the Indico.UN team which will assign a role (category manager or conference manager) to you.
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Participants can test their connection one hour before the meeting starts. The focus is on speakers during a session, i. e. anyone who is known to take the floor. For the morning session from 10 a.m. to 1 p.m. testing starts at 9 am. For the afternoon session from 3 to 6 p.m., testing starts at 2 p.m. Speakers who will intervene only in the afternoon session should test from 2 p.m. onwards.
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UN Geneva provides services such as the development of microsites, display of interactive information on TV screens, photography, videography, drone footage, and 3D printing of established 3D modules, etc. The microsites are usually developed to promote important publications of clients.
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No. According to UN Geneva rules regarding the organization of functions the official caterer is the sole entity authorized to provide catering services for reasons of food safety and access to the premises among others.
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No. According to UN Geneva rules regarding the organization of functions the official caterer is the sole entity authorized to provide catering services for reasons of food safety and access to the premises among others.
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The Information Service sends out official press conference announcements and notes to correspondents regarding UN events and activities to journalists accredited to the United Nations in Geneva.
UN agencies and Member States must send their own press materials to the media.
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Yes. Culinary specialties can complete the cocktail offers with the agreement of the UN Geneva caterer. Such exceptions will be granted on the basis of compliance by the requester with the food hygiene and food safety rules concerning the culinary preparation, the transport and the storage of these specialties.
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Yes. Culinary specialties can complete the cocktail offers with the agreement of the UN Geneva caterer. Such exceptions will be granted on the basis of compliance by the requester with the food hygiene and food safety rules concerning the culinary preparation, the transport and the storage of these specialties.
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No. According to UN Geneva rules regarding the organization of functions the official caterer is the sole entity authorized to provide catering services for reasons of food safety and access to the premises among others. In the case of functions organized in connection with events of a cultural nature (exhibition openings, concerts, etc.) permanent missions or authorized entities wishing to serve culinary specialties not available from the UN Geneva caterer may be authorized to make use of their own catering staff subject to approval by Administration. In no case may they engage a private catering company.
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Flip charts can be requested through gMeets at the moment of submitting the meeting room request. Conference organizers can also contact the service in charge directly, for example to find out if sufficient numbers of flip charts are available: unog-nameplates.conferencerequest@un.org.
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No. According to UN Geneva rules regarding the organization of functions the official caterer is the sole entity authorized to provide catering services for reasons of food safety and access to the premises among others. In the case of functions organized in connection with events of a cultural nature (exhibition openings, concerts, etc.) permanent missions or authorized entities wishing to serve culinary specialties not available from the UN Geneva caterer may be authorized to make use of their own catering staff subject to approval by Administration. In no case may they engage a private catering company.
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Media outlets with press accreditation can broadcast live from the Palais des Nations using their own equipment. For large news events, broadcasters can connect their equipment to a UNTV live feed. No live standups are allowed during press conferences and stakeouts or in meeting areas while the event is still in progress. No recording or live transmission is allowed in areas reserved for coffee breaks or food service.
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The Indico.UN team provides an online step-by-step guide for participant registration. Please share the link to the guide with your participants.
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Please write to ineed-unog-css-flags@un.org to request a flag for a meeting.
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Yes, we do share a presentation explaining how the system works and what functionalities it has. We can also give interested entities a demonstration of the system. Please get in touch with us.
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Please liaise with the Central Support Services/Facility Management Section, Mr. Etienne Martinet (phone: Tel.: +41 22 917 2997, email: etienne.martinet@un.org).
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Member States or UN entities can bring their own photographer or videographer to document their press conference or participation in an official UN event or conference. The official videographer and photographer must be accredited as part of the official delegation, or organizers of the event, and not as press, as they are not media representatives.
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No. The Information Service only provides the list of UN Geneva accredited journalists to the spokespersons of UN entities based in Geneva, in line with guidance on data protection.
Member States or NGOs that would like to send out press materials to journalists accredited at the Palais des Nations can reach out to the Association of United Nations Accredited Correspondents (ACANU), which could potentially share your material with their members. You can reach them at acanu.secretary@acanu.ch.
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If a correction is flagged while a document is still being processed, the information can be included. A new final original file has to be submitted to the Documents Management Section (DMS). If the correction is communicated when the document has already been published, a formal correction by means of a corrigendum or revision will be required.
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In general, interpretation is provided for UN Geneva conferences and meetings in the six UN languages. Please discuss all non-standard requests for interpretation with your counterpart at the Meetings Management Section when first reserving the meeting room.