To reserve a meeting room and related meeting services, Non-governmental organizations (NGOs) need to complete the following booking request form and submit a meeting agenda and concept note to be sent by email to the NGO Liaison Unit at least 6 weeks prior to the planned date of the meeting. Depending on availability, a room will be assigned to you and reserved by the NGO Liaison Unit.
Rooms may be made available for the following purposes:
- Consultations with the Secretariat and/or Governments and/or other Non-Governmental Organizations on matters related to the concerns of the Economic and Social Council of the United Nations (ECOSOC);
- Meetings, seminars, and conferences related to the concerns of the Economic and Social Council of the United Nations (ECOSOC) and involving the participation of one or more sections of the Secretariat.
- Meetings, seminars, conferences, and consultations related to the procedures of consultative status.
Rooms cannot be made available for NGOs to:
- Conduct their own organizational business;
- Advance their own purpose
Resources
NB: Due to ongoing major renovations at the Palais des Nations, some of the meeting rooms are subject to change regarding their availability, capacity or functionalities.
Contact the NGO Liaison Unit:
Office of the Director-General
Tel: + 41 (0)22 917 13 04 or 917 21 78
weekdays, 9.00 to 11.00 a.m. and 2.00 to 4.00 p.m.
Fax: +41 (0)22 917 05 83
Email: unog.ngo@un.org
FAQs
Meetings are normally held between 10 a.m. and 6 p.m. on working days. If UN Geneva services are requested outside these official hours, they will be charged as overtime. Meetings cannot be scheduled during weekends, on official holidays or after 6 p.m.
Room bookings can be cancelled. However, a cancelation should be done as early as possible. Given the current significantly reduced capacities, a timely cancelation would allow us to reassign the slot to queries from other clients. Also, requested services on an extrabudgetary provision need to be cancelled two weeks prior to the planned meeting start, as otherwise, costs may still be incurred due to commitments made by service providers (e.g., recruitments).
NGOs can organize hybrid meetings at UN Geneva using a platform for remote meetings called WebEx. Some participants are physically inside the conference room and other participants attend remotely through an online link (sent prior by the meeting organizer).
The NGO must have a dedicated and experienced person to handle WebEx.